This page is dedicated to our club’s rich history. We have been in existence since the early 1980’s, as our committee page will attest, but unfortunately the following notes from various meetings only date back to 1998. Our thanks to Ken Denney for having the foresight to retain the documents these notes are drawn from.

Notes from the AGM 21 May 1998.

The club had three honorary members. They were D. Charlton, R. Hurford and D. Osbourne.

The Chairman said that membership had gone up but weekly attendance had gone down.

The Treasurer reported they had £813.23 in the bank and £50 in petty Cash. An increase in membership fees was recommended from £15 to £20 annually and from £1 to £2 for weekly attendance. A long discussion followed along with three proposals:

The competition Secretary commented: The standard of work was still going up and some of the beginners were coming on in leaps and bounds. In the bimonthly competition this year most of the scores were in the 70% to 80% range and one member scored 91%. We failed to win the Fry Trophy but did well in the rest of the outside competitions. We won ‘Three of a kind’ easily and won the slides and lost the prints in our friendly battle with Hungerford and Salisbury. In the SF (Southern Federation) we came 3rd in slides and 2nd in prints. We also won ‘Prints v. Paintings’ and he said that we must aim high for the Amesbury battle and that we must beat them this coming year.

The Programme Secretary said he was still having to look further away for judges, although they liked coming to the club. It was generally agreed that the new programme looked good. He proposed that there should be no size restriction for the ‘Prints v. Paintings’ (Carried).

AOB.

It was proposed by Russell Gilham that we purchase a new screen. Seconded by Eric Foley and carried.

It was discussed that we should buy a new projector. It was proposed by Roy Hurford that we leave it for a year, to see if we get another grant, seconded by Jim Hansen (carried).

It was proposed by Gary Spencer and seconded by Michael Bradfield that all Bi-monthly competition entries must never have been in any competition before (carried).

It was proposed by John Randall that the Bi-monthly competition be run as a league system (not carried).

Notes from the Treasurers report for the AGM May 1999

Total income for the last season £3584.53 and total expenditure had been £2196.33 leaving a balance of £1388.20

Membership is good with 43 members.

Notes from the AGM 8 June 2000

Chairman’s report – Mike Hansen said that although we had 45 members we only averaged 33 per meeting. He congratulated the beginners for their high standard of work and asked everyone to keep it up. He was saddened by the closure of Whitchurch CC but had heard that several members might be joining ASIPS.

Treasurers report – Terry Stanton said that our total income for the preceding season had been £3526.57 which included a grant of £400.00 Expenditure had been £2991.03 leaving a balance of £535.54 with £43.81 in petty cash. The grant had been used to purchase mounting frames for the museum exhibition. Membership levels were good so the recommendation was that enrolment fee and weekly subscription should remain at £19.50 and £1.50 + concessions respectively. (It is not stated what the concessions were – BR) The Red Lion has raised the rent to £17.63 per week but the subscription level should cover these costs.

Competition Secretary’s report – John Randall started by saying that we had had the worst year for a long time and that the only competition we had won was the W. Fry trophy. In the Southern Federation League we had been 7th out of eight in prints and bottom in the slides and in most competitions we had lost by a big margin! This was no reflection on upon the high quality of members work rather on the selection process, a committee, which with no disrespect was the wrong method of choice and opted for material that was incorrect for competition work. John asked that the club revert to the process by which he had marked all work placed before a judge, recorded the result and would prefer to from these competition entries. The club agreed this be so.

AOB

Mic Laird read out a letter from Sir George Young – our local MP praising our exhibition in the museum. Sir George had been present at the opening in May.

Roy Hurford bought up the matter of starting late. The meeting agreed that we should try for a 1945hrs start time.

Carl Henderson asked that adherence be made in that all competition work should be submitted the week prior to the competition (already in the rulebook). The meeting agreed that a form should be produced to assist this process. Carried.

A note from the minutes of a regular committee meeting held on 6 November 2000 reads:

11.6 Christmas Dinner

ML advised that 35 places had been booked for the Game Larder in Stockbridge for 16th December. The club has responded well.

Notes from the AGM 17 May 2001 read:

The Treasurers report was still outstanding from this years AGM and will be presented at a later date. However, it was proposed that the membership fee be raised to £20 and that weekly subscriptions be raised to £2.00. Both proposals were carried unanimously.

Competition Secretary’s report – John Randall started by reminding people that at the previous AGM he said he was going to pick all the work for competitions himself and thought afterwards that he had put a noose around his neck and during the season it would be pulled tighter and tighter. He was pleased to report this was not the case and proceeded to read the club results for the year and that most of the competitions had been won giving a 70% success rate.

He then said that he had set a trend by entering beginners only in last years S.F. exhibition in Salisbury and beginners and intermediates this year to show all levels of work in the club. In the catalogue there was a forward by the president saying that “It was nice to see some clubs showing all levels of work..not just out and out cup hunters”

 AOB

It was decided and carried that the rules be changed on print sizes from inches to metric.

A note from the minutes of a regular committee meeting held on 19th February 2001 reads:

11.29 [02] EG proposed that we start a ‘digital’ offshoot to the club as there were now a number of members using digital techniques. The meeting agreed it is a good idea and suggested that EG put a piece in the newsletter and perhaps on the notice board.

A note from the minutes of a regular committee meeting held on 23rd April 2001 reads:

Treasurers report – JH reported that the bank statement was £1219.75 which was a very healthy balance with outgoing being the end of year expenses, the engraving of trophies and our subscription to the Southern Federation due on the 3rd May.

Notes from the minutes of a regular committee meeting held on 23 July 2001 read:

EG had been elected Treasurer at the AGM but no formal transfer had been achieved as JH was not available. ML reported that from the AGM our funds stood at £1341.03 and that as such we were probably too healthy to receive grant aid, but would apply anyway.

11.18[11] ML had purchased and presented two ‘Chairman’s Awards’ to Mike Hansen and John Randall at the AGM with the grateful thanks of the club.

Notes from the minutes of a regular committee meeting held on 3 December 2001 read:

EG Advised that there was £1928.94 in the bank with the Christmas dinner money due imminently and the rent due in January. We now have 50 enrolled members and had received the majority of the data sheets back.

8.4[12] ML asked the committee to consider the production of a calendar for next year to assist club funds and to further publicity. Item for next meeting.

[12] ML reported that the Abbott’s Mitre had been booked for the 14th December and that 36 members and guests were due to attend. ML thanked TS and MH for their efforts.

11.43 [12] TS wished to comment upon the practice by some judges of using other prints on exhibition to mask out and demonstrate a point on the work being viewed. ML would write to the Southern Fed asking that this practice be ceased.

An extract from a letter to all members during August 2001 reads:

The annual subscription this year is just £20.00 with weekly meetings costing £2.00 or with concession £1.00

Attached to the letter was the seasons programme, and a short five question questionnaire.

A note from the minutes of a regular committee meeting held on 17th June 2002 reads:

AOB:

PAGB membership was now £64.00 as our membership is over 50.

A note from the minutes of a regular committee meeting held on 16th September 2002 reads:

Treasurers report – JH

5.14[09.02] JH tabled his financial statement as a balance of £1503.59 in the bank with £60.00 in petty cash. All bills had been paid and 32 members had signed for the new season. With those known to be away and the potential new members it would take the club to 50 at the start of the season.

A note from the minutes of a regular meeting held on 31st March 2003 reads:

Treasurers report – TS

1. TS tabled his report and indicated that the bank balance was £1155.54 with £60.00 in petty cash.
2. ML asked that suitable club members be found to inspect the books prior to producing a final balance sheet for the AGM. Under no circumstances could we not give club members a hard copy of the accounts at that time.
3. RG indicated that he was uncomfortable with the current level of subscription and thought it might become an AGM item again.

Notes from the AGM that was held on 22 May 2003 read:

The Treasurer reported that the audit of the books was held on 7th May, financially the situation isn’t too bad with £623.00 in the bank plus £60 petty cash. We started the season with £1148.00, most had been put aside for projects that did not take place and also from the council grant from the previous year.

If we had not started with a healthy balance we would now be in the red to the sum of £525.00, our total income for last season was £3052.00 and outgoings were £3577.00 so we cannot afford to lower the subs as we have £683.00 in hand to start next season. So if we keep enrollment and subs the same we should be OK.

The Competition Secretary stated that it has been three years since he has been picking out our competition panels and was glad to say that we had done quite well again, only loosing two. The first being the Sam Brook Trophy at Reading, although we did come 4th out of six clubs. The other one was three of a kind, but he thought Hungerford deserved to win, again he had struggled to get work in, with regards to the SPF League. We were leading the slides and 2nd in the prints until the round when the judge did not like our work.

Notes from the minutes of a regular meeting held on 18th August 2003 read:

Treasurers report – TS

2. Terry gave his report and indicated that the bank balance was £555.00

3. Terry reported that Portman (Building Society – BR) are going to start charging £5 a month for maintaining the club account. He also reports that NATWEST don’t charge Clubs or Charities for maintaining a bank account.

Terry proposed the club account be moved to NATWEST. This was seconded by John Randall. Three signatures will be required: treasurer, secretary and chairman.

Notes from a regular committee meeting held on 12 January 2004 read:

Treasurers Report – TS

TS gave his report and indicated that the bank balance was £1100.60.

The club account move to NATWEST has been completed.

TS mentioned that David North is thinking of putting the rent up.

Competition Secretary Report – JR

Competition results:

SF 1st round at Basingstoke (Basingstoke, Newbury and ASIPS) Prints 2nd and slides 3rd.

Battle at Hungerford (Hungerford, Wantage and ASIPS) Prints 1st and slides 1st

Battle with Barry – away 1st for both prints and slides, home 2nd for both prints and slides, overall 1st for both.

AOB

5. Programme and club funds – The club has a lower membership than last year so some ideas for money saving nights were discussed:

Notes from the minutes of a regular committee meeting held on 5th April 2004 read:

Treasurers report – TS

1. TS gave his report and indicated that the bank balance was £875.21 with £60.00 float.
2. David (Red Lion landlord – BR) has still not informed us how much the rent will increased. TS said he would ask David again. (A written comment on the minutes indicates this would be £29.00+ – BR)
3. The application date for the grant is not until August, the forms will be completed nearer the time.

(It was decided that other venues should be investigated and determine what they charge – BR

It was also mentioned that a new hall had opened on Floral Way.

Notes from a regular committee meeting held on 17 May 2004 read:

Treasurers report – TS

TS gave his report and indicated that the bank balance was £894.33 with £60 float.

TS has asked David how much the rent would be, David said it would be £25+VAT

An investigation into rates charged by village halls and community centres has drawn the following results:

These results will be bought up at the AGM with a recommendation that we stay at the Red Lion.

AOB

6. At the AGM JR will propose that Beginners and Intermediates must get 80% twice before moving up.

Notes from the AGM held on 20 May 2004 read:

Treasurers report – A balance of the club accounts were circulated prior to the start of the meeting. These had already been audited by Brian and Shelia Wills on 18th May 2004. With the increase of outgoings it was agreed that we had to increase our income or reduce outgoings. A long discussion took place as to which direction to go. It was suggested that we would do away with concessions and the small trophies that were for the members to keep, and leave things as was and see how it went during the year. Proposed by Terry Stanton and seconded by John Randall. Carried unanimously.

Programme Secretary’s report – Copies of the programme were distributed, Mike said he had cut the number of lecturers from 16 to 11 this should save us about £200 – £300.

AOB

11B It was proposed by Ken Denney and seconded by Geoff Kelland that prints and slides shown in the annual print and slide competition can be entered again the following years bi-monthlies. Carried.

Notes from a regular committee meeting held on 23rd August 2004 read:

Treasurers Report – TS

TS gave his report and indicated that the bank balance was £501.00 with £60.00 float.

Brian and Sheila will be auditing the books on 18th May.

Notes from a regular committee meeting held on 10th January 2005 read:

Treasurers report – TS

TS handed out details of incomings and outgoings. The club has £723.44 in the bank and £60.00 float.

TS will continue to monitor funds and advise the committee if we should increase or decrease the subs in the New Year.

EG held a raffle at the last meeting, this made £27.00

TS received a thank you letter from Naomi House for the £110.00 raised on the members judging night. RC will read this out at the next meeting.

Notes from the AGM held on 26th May 2005 read:

Chairman’s Report:

Rod started by saying he was not going to give a long report. He said that when he took over as chairman two years ago the club was going through a bad patch and maybe would fold. But as the years went by has found its feet again. He thanked the committee for their work over the year and commented on the quality of prints over the last few years. He finished by thanking everybody for making his job as chairman easy and enjoyable.

Treasurers report:

He began by saying the audit had been carried out by Heather Hook and Peter Dollary on 10th May 2005. He said the financial situation of the club is reasonably good with the members agreeing to so away with subsidised fees, Mike’s revised programme and no small trophies to pay for, we were keeping our heads above water and should finish up with a reserve safety net of about £500.00. He concluded by saying that he had been treasurer for about six years and would not stand again. He was given a vote of thanks.

Competition Secretary’s report

He started by saying that we didn’t have such a good year. We lost quite a few battles, but it was annoying most were only lost by one or maybe half a point. We did win the friendly between Hungerford and Basingstoke and by six points. Throughout the year the entries have been low, but of a high quality. He thanked the members for their efforts.

Notes from a regular committee meeting held on 30th January 2006 read:

Treasurers report – ML

The club has £1453.37 in the bank and £82.50 float. We currently have 34 members.

The charity evening raised a total of £87.00, this will be donated to Naomi House.

Notes from a regular committee meeting held on 13th March 2006 read:

Treasurers report – ML

The club has £232.45 in the bank and £60.00 float. We currently have 37 members.

Mike announced that a new screen would cost the club £70 – £80, it was agreed that if he could find one at that price range then he would replace the clubs screen.

Notes from a regular committee meeting held on 24th April 2006 read:

Treasurers report – ML

The club has £1117.71 in the bank and £60.00 float. We currently have 37 members.

We may need to raise the weekly subscriptions by £00.50p to stop the club going into the red by the end of the year. This will be monitored by Mike Lloyd.

AOB

10.2 JR is drawing up plans for a new light box. This will be ready for the new season, it needs the lights from the old system which can’t be removed until they are not needed.

Notes from the AGM held on 25th May 2006 read:

Treasurers report

The books had been audited by Jim Hanson. Mike said we could keep everything the same as we had a good year. We started with £695.00 and closed with £1062.00. We had raised £262.00 from the raffle which was mainly down to Heather Hook.

A Note from a regular committee meeting held on 13th November 2006 reads:

Treasurers Report – ML

Funds stand at £1905.68p

Notes from a regular committee meeting held on 13th January 2007 read:

Matters arising

We need to change the constitution to include the provision for the disbursement of funds should the club close. It is proposed by the committee that the charity Naomi House be nominated as the beneficiary. Should, while the club is still in existence, cease to exist, another charity will be nominated at that time.

Treasurers report – ML

Funds stand at £1535.63 + £60.00

A note from a regular committee meeting held on 2nd April 2007 reads:

Matters arising

In order to pursue a grant for digital presentation equipment we need to change the club constitution to include the provision for the disbursement of funds should the club close.

Treasurers report – ML

Funds stand at £1779.53 + £67.00

A note from a regular committee meeting held on 20th May 2007 reads:

Treasurers report – ML

Funds stand at £1686.28 + £60.00

Notes from the AGM held on 24th May 2007 read:

Treasurers Report

He said we had an income of £2639.00 and with all expenses paid out we will finish with a profit of £553.61 to start the new season so there was no need to alter things at this time.

AOB

Rod Cotton explained that slides were on the decline and we must think about going digital. As some clubs have already stopped doing slides. It would mean a revamp of the rules. Prints – slides – digital as separate competitions.

A note from a regular committee meeting held on 14th January 2008 reads:

Treasurers report – ML

Funds stand at £1884.69 + £131.00

The raffle raised £31.00

Notes from the AGM held on 22 May 2008 read:

Treasurers report.

He said that at this time we had a closing balance of £2209.67 and had made £173.75 from the draw’s that took place during the season. Membership was standing at 36.

Competition Secretary’s report

He said he would like to propose a change in the competition rules (All members were given a draft of the new rules). He said that over the years the standard has risen, we won the Pat Christiansen trophy and Prints v Paintings and did fairly well in some of the others. The new rules were discussed at length and the members accepted them. They were proposed by S. Wilson and seconded by S. Fox.

AOB

11C. Mike Hansen bought up the fact that judges are always on about digital and it was agreed that all judges would be told not all prints are digitally made.

Extracts from the Southern Photographic Federation, 2009 Annual Exhibition booklet.

In the President’s (Lynn Lambeth) piece he spoke of this being the 39th exhibition and stated there were 39 panels of prints and 22 panels of slides. He gave a special thank you “to George Walsh and Geoff Kelland, who between them gave so much time to organise this event that runs like clockwork.”

Print entries were provided by:

There were 39 clubs in the print section on display.

Slide entries were provided by:

There were 27 clubs in the slide section on display.

Notes from the AGM held on 28th May 2009 read:

Treasurers report

A vote of thanks was given to Heather for her work with the accounts and getting us back on track again. She said the clubs finances were very good and that the subscriptions could stay the same as last year.

Competition Secretary’s report

John started by saying we had done quite well with competitions and won a few which had eluded us for a few years. He also called for more members to go to away battles. The main topic which brought on a long discussion was the proposed change in the competition rules. The only alteration was the rule that said anything scored eight or less could be reused in the next bi-monthly. This was changed to 10 and all the new rules were carried by a unanimous vote.

 A note from a regular committee meeting held on 11th October 2010 reads:

Treasurers report.

£3,226.00 in the bank plus £60.00 petty cash.

£748.00 taken in membership fees.

We have 37 members enrolled.

A note from a regular committee meeting held on 10th January 2011 reads:

Treasurers report.

£3,058.00 in funds – rent has been paid.

Still 38 members and average of 26 each meeting. Attendance better than last year.

A note from a regular committee meeting held on 21st February 2011 reads:

Treasurers report.

£3,403.00 in the bank plus £60.00 petty cash.

Members – 41. £847.00 taken in membership fees.

Average 27 members attend per meeting.

Rent has been paid to end December plus Jan – May rent paid.

Notes from a regular committee meeting held on 4th April 2011 read:

Treasurers report.

£3,456.00 in the bank plus £60.00 petty cash.

£858.00 taken in membership fees.

May rent due to be paid £756.00.

AOB

Grant application is ready to submit. A discussion took place of how the club should proceed if the application is refused again. Would it be possible for the club to purchase a digital projector outright?

Heather distributed a breakdown of the clubs finances showing anticipated financial position at the end of May 2011 – leaving an estimated balance of £2971.02. The probable cost of a projector and equipment required would be £2,400.00 this would leave us with an opening in September 2011 of £500.00. Apparently the Southern Federation have reconditioned projectors for sale, Club to ask Rod to enquire.

A note from a regular committee meeting held on 12th September 2011 reads:

H.H. presented a written report showing expenditure and income since since the A.G.M. 27 members had enrolled on the 8th September. The balance of funds at the 12th September was £3,362.62. J.R. reported that a number of new members were expected.

From October 2011 the club’s venue changed from the Red Lion, Clanville to the George Inn, Thruxton.

A note from a regular committee meeting held on 17th October 2011 reads:

H.H. presented a written report showing a healthy financial position. Despite an increase in the hall fee to £39.00 and a further increase to £42.00 from March 2012. There was, at this stage, no need for any subscription or fee increase but the matter would be kept under review prior to the AGM.

A note from a regular committee meeting held on 21st November 2011 reads:

5. Meeting venue for 2012/2013.

This was the subject of a brief discussion. A few issues at the present venue had been raised. IE acoustics and parking. MH undertook to arrange a meeting with the new landlord of the Red Lion. JR, KD and DM volunteered to accompany MH. A report back to the committee would be made.

8. Treasurers report

H.H. presented a written report. Members would not be charged on the 8th December. Funds were available to purchase a laptop and RC would report back on the recommended purchase. Public liability cover through SPF of £2m was deemed adequate.

Notes from a regular committee meeting held on 16th January 2012 read:

The main subject under discussion was the meeting venue for 2012/2013.

5. MH was in favour of returning to the Red Lion for the new season. He considered the acoustics, lighting and parking and costs all made Thruxton an inferior venue to the Red Lion. Also mentioned was the ‘pressure’ to finish on time and provide our own refreshments. MH was satisfied from meeting the new landlord of the Red Lion that our return would be successful. Not all members were convinced and MH agreed to arrange a meeting with the landlord of the Red Lion so that members could meet him and subsequently agree a recommendation to put before members. It was agreed that the committee must put a recommendation before its members.

8. Treasurers report

H.H. presented a written report which showed a healthy balance of £3898.00, plus petty cash of £60.00. It was agreed to purchase a club laptop and appropriate software as recommended by RC and RC and HH would liaise over the purchase. The question of insurance was raised.

Notes from a regular committee meeting held on 20 February 2012 read:

7. Treasurers report

H.H. presented a written report which showing a balance of £3,469.24, plus petty cash of £60.00. Membership stood at 44 with an average weekly attendance of 22. The laptop has now been purchased. A projector will be required for the new season.

AOB

It was pointed out that the Red Lion was currently closed on a Monday so holding Committee meetings there on a Monday was not possible.

Notes from a regular committee meeting held on 19th March 2012 read:

2. Matters arising

It was agreed to continue to hold Committee meetings on a Monday evening although the Red Lion, as a venue, may not be available.

7. Treasurers report

H.H. presented a written report which showing a balance of £3,397.24, plus petty cash of £60.00.

8. Southern Federation Representatives report.

It was reported that Geoff Kelland had been enrolled in the SPF Roll of Honour and it was agreed to congratulate him at our next meeting.

AOB

A discussion took place regarding the purchase of a projector given the availability of club funds. RC stated that a suitable projector, case and software should not cost in excess of £1.5k. He would research the latest prices and availability. RC mentioned that if we did purchase one he would be unable to store it for the club due to lack of space. RC undertook to prepare a handout of the specifications for DPI Images (1400 x 1050) and he would do a teach-in for those members likely to use the projector.

The purchase would be raised with the membership.

Notes from a regular committee meeting held on 16th April 2012 read:

3. Matters arising.

It was agreed to ask the AGM to ratify the purchase of a Club Projector and associated items. It was noted that we would need a member to take responsibility for it.

7. Treasurers report

H.H. presented a written report showing a balance of £3,180.00, plus petty cash of £60.00. It was agreed to hold a raffle on 10th May.

9. Annual General Meeting

KD expressed his wish to stand down at the AGM as President. Phil Evans was suggested as a possible replacement. KD was happy to remain on the committee. It was assumed (noted) that Steve Fox would stand down.

Will Delves was prepared to act as Webmaster if Peter wished to relinquish the post.

AOB

It was agreed that DM would write to the Thruxton Village Hall Committee and give notice of our intention not to use the Hall for the new season.

Notes from the Treasurers report for year to 24th May 2012 read:

The club started the year in September with a balance of £3,035.12 + £60.00 petty cash.

The new season saw a change of venue with an increase in rent. Despite the extra costs of; by March, £14.00 per week or £448.00 over the full season, our end of year balance of £3,268.30 remains healthy.

Our expenses were £3,192.00 producing a profit of £76.00. Included in this expenditure was £398.00 for a laptop – the first step towards a digital projector.

The membership numbers reached 46 this season, four members up on last year. Although the weekly attendance remains static at just over 25 per week

The financial position has been greatly helped by the sale of tea and coffee, this has bought in a revenue of £214.74 and raffles, a revenue of £149.50. Our thanks must go to Janet in being instrumental in this endeavour.

Notes from a regular committee meeting held on 24th September 2012 read:

7. Treasurers report

H.H. presented a financial report showing a healthy balance given our recent expenditure. DM mentioned the advisability of setting up a fund for replacement equipment in say, five years. HH reported that 38 members had so far enrolled for the new season with an average weekly attendance of 24.

JR would prepare a new members list.

HH would look into the question of insurance for our equipment.

Notes from a regular committee meeting held on 23rd April 2013 read:

5. Secretary and Competition Secretary report

JR reported on a successful season for ASIPS, we finished top of our league and next season will go up. Entries for our Print, DPI and Slide of the Year had to be reduced due to the overwhelming number of entries. A sign of a very healthy club.

6. Treasurers report

HH presented a written report showing the finances in good order. Regretfully she announced that at the AGM she will be standing down, but fortunately Esther Gallimore has agreed to take the role on.

Notes from a regular committee meeting held on 8th October 2013 read:

7. Treasurers report

JH presented his first report as Treasurer. 43 members had enrolled, eight previous members had not re-joined. Income is just about covering expenditure.

AOB

JR was thanked for the work he had put in constructing the new stands.

WD was thanked for his work on the new website. He said it was important to keep the site up to date and relevant and member need to feed images etc. through him.

PE suggested it was perhaps time for ASIPS to re-brand itself. Andover Photographic Society was suggested, thus dropping Split Image from its name.

Notes from the AGM held on 29th May 2014 read:

4. Chairperson’s Report

David started by saying we were homeless again and that part of the summer break was taken up looking for new premises. We now have a premier league and we are still holding our own in the SCPF league although we have not yet entered the PDI league. We have a new website thanks to Will and a successful exhibition in the museum in February / March. He said he would like to thank the following people for the roles they have played in the club – Jim for Treasurer, John as Secretary and those who have entertained us – Rod, Phil, Pete and Sandy. He said he would like to make a special mention of Mike Hansen who will be stepping down as Programme Secretary after 32 years. The President stepped in to thank Mike and present him with an engraved tankard.

5. Treasurers Report

Jim started by saying that at the start of the season we had an attendance of of between 30 – 35 but this has gone down to 20 – 23. He suggested that we hold the fee as is and try and attract more members. One way to get more members was to offer a reduced fee to people in full time education. Jim also said that all club expenses should be agreed by three committee members.

All carried.

Notes from a regular committee meeting held on 7th October 2014 read:

6. Vice Chairman’s report

CT raised the issue of the name of the club, particularly that digital photographers will not understand the term ‘Split Image’. The name ‘Andover Photo Club’ was proposed, and that a re-branding package be created for presentation at the next AGM. Action: CT to lead the work on rebranding.

9. Treasurers report

JH advised that the club had £3,056.00 in the bank.

The previous Thursday had 18 members attend, bringing in £45.00. The weekly hall rent is £45.00 plus speakers expenses.

AOB

12. Any other business – changes to the club

There was a wide ranging and open discussion about the future of the club and areas which needed to be addressed to make the club more relevant and attract more members. A summary of some of the key points follows:

The programme had not changed much over the years, and a the new generation of photographers want something different.

Can we reach out to the local colleges? can we have a joint evening?

Should we be teaching people how to use their cameras?

Meeter and Greeter. We need to rejuvenate this role, and have these people introduce new members to a wide range of existing members.

Who’s Who? Have a board with pictures and names of key members of the club, experts in particular styles and technical areas. (A form of greeting board).

Challenge evenings. This would not be judged, but an opportunity for members to show images on a given theme (either concrete, abstract or style).

More internal club evenings. Allow members to present their work. This could be in the form of short presentations (10 – 15 minutes) where a member has something to say, but not enough for a whole evening.

It was agreed that an extraordinary committee meeting should be held to discuss these issues in further detail and create more concrete proposals. Proposed for Tuesday 14th October 2014 7.30pm at Phil’s Studio at the Weyhill Fairground.

Notes from a regular committee meeting held on 18th November 2014 read:

AOB

Outreach. It was agreed that being at the Farmer’s Market over the summer was a good thing to do. A pitch should be booked from May to September. We could start by using gazebos from members before investing.

Club name. The change of club name was discussed following the member feedback. This is proving a more contentious subject than expected.

Notes from a regular committee meeting held on 13th January 2015 read:

8. Treasurers report

JH reported that over the previous eight weeks, only one week have we taken in more than we had paid out for the evening.

£3,058 in the bank, £64 cash in hand.

Recent expenditures:

During 2015 the club found a new home in the Landale Wilson Hall, Enham Alemein.

Notes from a regular committee meeting held on 18th January 2016 read:

3. Matters arising

Farmers Market. The 2015 Farmers Market were a great success – gaining a number of new members due to attend. This should be repeated this year (May – September).

WD expressed his thanks to SG for the use of his gazebo this year. SG requested that the club obtain its own if we had a continued need for a gazebo.

It was raised that the quality of the lamination of the prints needed to be better for the new season. WD reported that this was due to the thickness of the printer paper used and could be fixed. It was agreed that a new set of prints would be needed.

Action: SG to investigate appropriate gazebos.

Action: WD to investigate how to improve the print quality.

9. Treasurers report

We have also gained a lot of new members. Attendance has grown.

41 members registered

22 average attendance

34 highest attendance

19 lowest attendance

Notes from a regular committee meeting held on 7th March 2016 read:

3. Matters arising

Farmers Market. SG reported that a gazebo for the club would cost about £80.00 for one of appropriate quality. It was agreed that the gazebo should be bought and tested before the first market.

Pitches need to be booked – May through September. JH agreed to do this.

It was suggested that we need a new set of images, and this was agreed by the committee.

Action: SG to buy new gazebo

Action: SG and WD to test gazebo before the first market

Action: JH to book places on the Farmers Market

Action: WD to progress printing and laminating a new set of images.

8. Treasurers report

Balance at bank £2,787.23

Expectation of finances at the end of the season is approximately £2,500.00. There is a general decrease in club funds – running more raffles would help with this.

With the move to using the Enham Club for Monday sessions we need to understand how to pay for these.

Action: JH to talk to Enham Club about cost of using the back lounge.

Following discussion it was agreed that guests (partners/family of members) would be free on evenings with external speakers for the remainder of the season.

10. Southern Federation report

The name ‘ASIPS’ was not generally recognised, but Andover was – indicating that view that ASIPS is a well known ‘brand’ within the federation is not correct.

AOB

Discussion arose about the need for a club logo following the name change to Andover Photographic Club. The committee agreed that there was need for a new logo.

Notes from a regular committee meeting held on 10th October 2016 read:

3. Matters arising

Farmers Market. SG reported the markets had been a success with lots of interest. We have gained several new members as a result.

10. Treasurers report

Membership now stands at 47 paid and eight possible. There have been 11 new members so far this year.

Weekly attendance for the last few weeks has been:

23, 24, 26, 38, 36 & 40

Financial status:

Notes from a regular committee meeting held on 13th November 2016 read:

3. Matters arising

Farmers Market – Agreed that we should attend the Farmers Market in town again in 2017 (May – September)

Credit card size flyer needed

Action: WD to produce and order.

4. Chairman’s report.

WD advised the committee that at the AGM he would have completed his three year term and would be stepping down. It would be necessary to find a new Chairman.

CT advised that he had thought about this and would not be standing for the position.

10. Treasurers report

Financial status:

Based on the club funds, it was agreed that:

Action CC: Purchase A frame

Action JR: Purchase gazebo banner

Action SL: Purchase new projector screen

Action SL: Purchase new competition entry and projection software if appropriate.

Notes from a regular committee meeting held on 13th March 2017 read:

10. Treasurers report

Financial status:

The attendance over the last few weeks has been:

26, 29, 22, 27 & 31 on the free week.

AOB

Sandy Wilson

A long discussion looked at the options for the ‘Sandy Wilson Trophy’ – what it should be and what were the criteria for winning it.

Action: SD to present options at the next committee meeting.

Long Service award

Email from JR suggesting that Dave Charlton be put forward for a long service award. This was unanimously backed by the committee.

Action: JR to understand how to progress this.